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Part-Time Receptionist

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Join Our Team as a Part-Time Receptionist

Are you ready to be the driving force behind our law firm’s first impression? We’re on the lookout for a dynamic Receptionist to become the welcoming face of our organization. As the first point of contact, you’ll play a pivotal role in creating a positive and professional atmosphere for our clients, visitors, callers, and team members. If you thrive in a fast-paced environment, excel in client service, and have a knack for multitasking, this might be the perfect opportunity for you!

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Who We Are

At Wanta Thome, our mission is to empower employees to overcome workplace injustices through compassionate legal advocacy, education, and community support. We further our mission by representing employees in cases related to wrongful termination, discrimination, harassment, wage disputes, and other employment issues. Our dedicated team of legal professionals goes above and beyond, fostering strong relationships with our clients and guiding them through every aspect of their cases with precision and care. Join us on a journey where commitment to our clients isn’t just a value – it’s our driving force.

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Why Join Us?

Impactful Role: You will be part of a team that changes people’s lives by helping them recover from workplace injustices that have oftentimes devastated their careers and financial stability.

Positive Environment: Be part of a team where positivity thrives, and your contributions are valued. We believe in fostering a collaborative and vibrant work atmosphere.

Professional Growth: Unlock opportunities for personal and professional development as you take on diverse responsibilities and challenges in a fast-paced environment.

Cutting-Edge Firm: Join a forward-thinking firm that values innovation, client satisfaction, and a commitment to excellence.

 

Key Responsibilities 

Client Communication Maestro:

  • Be the warm voice on the phone, ensuring every call is answered promptly with a smile in your tone.
  • Guide new potential clients, making them feel welcome and assigning them to the right team member.
  • Provide information and assistance, sharing insights about our services, policies, and procedures with finesse.
  • Welcome office visitors with warmth and courtesy, making their first impression unforgettable.
  • Go the extra mile by assisting office visitors with various needs, from document scanning to making copies.
  • Be our gift-giving genius, making each client feel like the only one.
  • Answer and funnel client phone queries related to our services

Administrative Virtuoso

  • Champion data consistency and integrity in HubSpot, showcasing your attention to detail.
  • Handle incoming and outgoing mail with finesse, ensuring documents are seamlessly filed in our electronic system.
  • Take charge of data auditing, with a focus on accuracy and integrity, supporting our strategic decision-making.
  • Take charge of opening and closing client files, maintaining an impeccable client database.
  • Assist in document preparation and correspondence as needed, showcasing your versatility and initiative.
  • Support mission critical projects from the shadows, making success look effortless.
  • Organize digital files with unmatched precision, keeping our digital archives in perfect order.

Office Space Dynamo:

  • Maintain our office as a beacon of pride and productivity, setting industry standards.
  • Master the art of office supply management, ensuring we’re always well-equipped.
  • Coordinate conference rooms and assist in planning firm meetings and events.

Our Requirements

  • Minimum of 1 year of experience in an operations or client service role.
  • Have a knack for client interaction, making every experience count.
  • Be attentive to details – you don’t miss anything.
  • Be the person others rely on to solve the unsolvable.
  • Show a natural curiosity for how things work and a passion for improving them.
  • Excel in adapting and thriving in ever-changing situations.
  • Demonstrate top-notch collaboration skills – a true team player.
  • Ability to maintain confidentiality.
  • Must be proficient in all Microsoft Office-based computer programs.

How Our Hiring Process Works

  1. Call 612-540-0504 and follow the instructions
  2. Phone interview
  3. Test assignment (including the Wonderlic cognitive assessment)
  4. Hiring manager video interview
  5. Hiring manager video interview
  6. Strengths assessments (Kolbe and PRINT)
  7. Final interview
  8. Offer
  9. Reference and background check

Why You Should Work Here

  • You will become part of an incredibly crafted and unified company culture with an attentive management team and teammates who are truly dedicated to success.
  • You will work with people from all departments who are happy to help and teach as you work towards growth.
  • You will experience working for an organization that is truly leading the industry and constantly innovating. Complacency is not part of our vocabulary.
  • You will be in an environment that is always ready to tackle a new initiative and put creative ideas into action.
  • You will grow personally and professionally. Every measure is taken to ensure our team members thrive. Our education program encourages and rewards classes, certifications, book clubs, and trainings.

Location

100 S 5th St, Minneapolis, Minnesota

Compensation

$20.00–$23.00 per hour

Schedule

This is a part-time position (20 hours per week), morning (8:30am – 1:30pm) and afternoon (1:30pm-5:30pm) shifts

Additional Perks

  • Wellness and relaxation room on-site
  • Free fully equipped fitness center on-site, including free fitness classes
  • Regular custom swag

Reporting Structure

You’ll be reporting to the Operations Manager, working collaboratively to ensure the firm’s success.